Saturday, 25 June 2022

"Developing a Festival” - Plan Implementation

 The following are possible festival committees. The size and scope of each committee will depend on the festival’s management. Each committee is led by a committee chair. Each chair oversees his/her committee and reports to and is a member of the Festival’s Board of Directors.

14.    Legal and Contracts Committee

I believe it’s a good idea, especially for larger festivals, to have a legal/contract committee. In developing and implementing festivals there are many instances where sound legal advice is needed quickly. This could be in the form of contract development or contract review. It could be for incorporation or trademarking.  Having legal advice on hand will save time and money.

 

15.   Security and Transportation Committee

The security and transportation committee determines what security is needed both when the festival is operating and when it is closed. They also oversee, where needed, road closures, shuttle services, parking and on site transportation. They coordinate all these activities in cooperation with other festival committees. 

Saturday, 18 June 2022

"Developing a Festival” - Plan Implementation

 The following are possible festival committees. The size and scope of each committee will depend on the festival’s management. Each committee is led by a committee chair. Each chair oversees his/her committee and reports to and is a member of the Festival’s Board of Directors.

 

12.   Events and Activities Committee

This committee works with the Board of Directors to develop a list of potential events and activities that are in keeping with the theme and feel of the planned festival. Once the list has been approved by the Board, it’s the committee’s task to plan and develop each event and activity. That may require the committee breaking into sub-groups. 

13.   Vendors Committee

Once the festival’s structure has been approved by the Board of Directors, it is the responsibility of the Vendor Committee to develop a list of the types of vendors desired. The committee then prepares a strategy to find and sign up desired vendors. Once a vendor has been found and signed up, it’s the committees job the follow up with the vendors and keep them fully informed, before, during and after the festival.

Friday, 10 June 2022

"Developing a Festival” - Plan Implementation

 The following are possible festival committees. The size and scope of each committee will depend on the festival’s management. Each committee is led by a committee chair. Each chair oversees his/her committee and reports to and is a member of the Festival’s Board of Directors.

10.   Benefactors Program Committee

A Benefactor Program gives individuals and corporations the opportunity to become more involved in a festival. In return for various levels of support, benefactors are given a number of Benefactor rewards or benefits. For example, if an art festival was involved, there could be a “Meet the Artist Night”. The benefits could also include festival gear, special seating, tickets to special events, a celebrity golf tournament. Anything that you can think of could be included. A Benefactor Program raises the level of a festival by adding a feature that is not available to everyone, plus it adds an additional income stream for the festival.

11.   Volunteers and Manpower Committee

The success of a festival will be determined by the quality of its volunteers. This committee is responsible for recruiting and training the festival volunteers. The idea behind this committee is the have them work with all committees to make sure each has enough manpower to make their committee work. The volunteer/manpower committee oversees the entire manpower picture and moves volunteers to fill in when needed. The keys to the success of this committee are manpower control and training.

Friday, 3 June 2022

"Developing a Festival” - Plan Implementation

Once you have all your planning completed and your manpower in place, implementing your plan should be just as easy as painting a picture! The biggest challenge for the festival managers is to keep everyone focus on their tasks and not to get caught up in the overall challenges. The following is a detailed outline of the various tasks (by manager or section) that might need to be accomplished. This is a general outline that would need to be modified for individual festivals.

The following are possible festival committees. The size and scope of each committee will depend on the festival’s management. Each committee is led by a committee chair. Each chair oversees his/her committee and reports to and is a member of the Festival’s Board of Directors

7.   Marketing and Media Committee

This committee is responsible for the development and implementation of all marketing plans, including advertising and promotion. It would also be in charge of media relations.

8.   Internet Committee

The Internet is becoming more and more important for getting information out about products. The committee would control all aspects of the Internet, including website development and the ongoing maintenance of the site.

9.   Sponsorship and Donations Committee 

     Sponsorships and donations are needed to help new festivals defray initial start up costs and then help established festivals grow by increasing their marketing dollars.  Sponsorship dollars and donation dollars are NOT the same. They come out of different budgets within a corporation. Corporations are generally willing to pay a lot more marketing dollars for the right fit. Donation dollars are fewer and the competition is more intense. The bigger donation dollars generally go to charities rather than festivals. It is an important distinction and one that many festivals confuse. It is the job of the sponsorship/donation committee to understand these differences and plan their actions accordingly.


Friday, 27 May 2022

"Developing a Festival” - Plan Implementation

 Once you have all your planning completed and your manpower in place, implementing your plan should be just as easy as painting a picture! The biggest challenge for the festival managers is to keep everyone focus on their tasks and not to get caught up in the overall challenges. The following is a detailed outline of the various tasks (by manager or section) that might need to be accomplished. This is a general outline that would need to be modified for individual festivals.

The following are possible festival committees. The size and scope of each committee will depend on the festival’s management. Each committee is led by a committee chair. Each chair oversees his/her committee and reports to and is a member of the Festival’s Board of Directors.

5.   Site and Facilities Committee

The site/facility committee is responsible for anything related to the site and facilities. This could include: electrical, fencing, storage, building, washrooms, garbage, etc.

6.   Procurement Committee

Procurement is not a committee you would normally see as part of a festival, but I feel, for larger festivals, one would be a good idea. It could fall under the direction of the Treasurer or could be a separate committee. Essentially, the committee would oversee all purchases. This would eliminate duplication and waste.

Sunday, 22 May 2022

"Developing a Festival” - Plan Implementation

Once you have all your planning completed and your manpower in place, implementing your plan should be just as easy as painting a picture! The biggest challenge for the festival managers is to keep everyone focus on their tasks and not to get caught up in the overall challenges. The following is a detailed outline of the various tasks (by manager or section) that might need to be accomplished. This is a general outline that would need to be modified for individual festivals.

2.   Festival Chair

The Festival Chair is the Chief Executive Officer (CEO) of the festival. It is his/her job to make sure the goals and objectives of the festival are met. This means overseeing the Board of Director and all Section Chairs. The Chair also manages the overall Critical Path and ensures that it is followed until completion of the festival. As Festival Chair, he/she chairs all Board of Directors meetings and is an ex-officio member of all committees. In the case of a tie vote, the Chair casts the deciding vote. 

3.   Finance Committee/Treasurer

The Treasurer is the Chief Financial Officer (CFO) of the festival. He/she is responsible for all financial matters pertaining to the festival. 

4.   Administration Committee/Secretary

The Secretary’s main function is to maintain all festival records. In addition, the secretary creates each Board meeting agenda and records the details of Board meetings. 


Monday, 16 May 2022

"Developing a Festival” - Plan Implementation

 Once you have all your planning completed and your manpower in place, implementing your plan should be just as easy as painting a picture! The biggest challenge for the festival managers is to keep everyone focus on their tasks and not to get caught up in the overall challenges. The following is a detailed outline of the various tasks (by manager or section) that might need to be accomplished. This is a general outline that would need to be modified for individual festivals.

1.   Board of Directors

The Board of Directors is the governing authority of the Festival. All major decisions regarding direction and finances are the responsibility of the Board of Directors. The make up of the Board is generally as follows:

Festival Chair

Vice Chair (if desired)

Treasurer

Secretary

Section (Committee) Chairs

The Board should hold regular formal Board meetings with planned written agendas and followed up by detailed Board minutes. These are important, because each Board member is legally responsible for the affairs of the festival. Accurate detailed records are a must to protect Board members. Other Board functions could include:

       Choosing a Festival Headquarters

       Choosing an Honourary Festival Chair

       Maintaining festival theme continuity

       Development of job descriptions

       Approval of the festival program

       Deciding which dignitaries/celebrities (if any) are to be invited to attend the festival

"Developing a Festival” - Plan Implementation

  The following are possible festival committees. The size and scope of each committee will depend on the festival’s management. Each commit...