“Developing a Festival” Appendix “KK” – Vendors Committee

 Each section committee has different functions they are responsible for. There may be some interaction necessary from time to time. It is important for all committees to communicate with each other, especially where interaction is likely. Each festival will prepare its own list of committee functions, but here is a list of possible Vendors Committee functions.

€    In conjunction with Board of Director, determine the type vendors desired for festival (food, crafts, arts, clothing, etc.)

€    Prepare a list of potential vendors, by category

€    Determine vendors’ fee structure

€    Prepare a vendors’ contract

€    Develop a list of vendors’ rules and regulations

€    Determine size of booths and prepare a festival vendors’ site plan

€    Create a sales presentation for vendors

€    Prepare a marketing plan and budget for Board approval

€    Prepare contingency plans for vendors who do not show up

€    Prepare a risk contingency plan

€    Prepare a festival check-in and set up plan for vendors

€    Develop a vendors’ “help” plan for the festival and a manpower chart

€    Prepare a festival take down plan