“Developing a Festival” Appendix “JJ” – Events and Activities Committee

 Each section committee has different functions they are responsible for. There may be some interaction necessary from time to time. It is important for all committees to communicate with each other, especially where interaction is likely. Each festival will prepare its own list of committee functions, but here is a list of possible Events and Activities Committee functions.

€    Prepare a list of potential festival events and activities for consideration by Board of Directors

€    In conjunction with Board, determine which events and activities are to be included in festival

€    Develop a festival events and activities written outline, including a detail description of each event and activity and approximate costs

€    Prepare an written implementation plan and budget for approval by the Board of Directors

€    Confirm availability and viability of each event and activity

€    Prepare list of materials require by committee

€    Develop, where needed, performance contracts

€    Appoint sub-chairs, where needed, for each event and activity

€    Work with facilities committee to determine location of each event and activity

€    Prepare festival schedule for each event and activity

€    Have each sub-chair prepare an action plan and budget for his/her event or activity

€    Prepare final consolidated action plan and budget for Board approval

€    Prepare festival implementation plan

€    Develop contingency plans (no shows, cancellations, etc.)