Each section committee has different functions they are responsible for. There may be some interaction necessary from time to time. It is important for all committees to communicate with each other, especially where interaction is likely. Each festival will prepare its own list of committee functions, but here is a list of possible Community Relations Committee functions.
€ Prepare a
list of business and residential neighbours that might be affected by the
festival
€ Develop a
community relations action plan and budget and have approved by Board of
Directors
€ In
conjunction with the Marketing and Media Committee prepare a series of
community press releases outlining progress of festival
€ Prepare
festival questionnaire for affected residents and business
€ Deliver
questionnaires and ask for them to be completed and returned to the festival
office
€ From the
returned questionnaires prepare official answers and have approved by Board
€ Visit
affected residential neighbours to discuss festival and their concerns
€ Solicit
local residents to become festival volunteers
€ Visit
affected merchant to discuss any of their concerns
€ Solicit
merchants to become involve financially or as a participant in the festival
€ Develop a
“thank you” package for affected residents
€ Hold a few
“town hall” meetings to inform community about festival
€ Develop and
hold a media/community festival launch party
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