"Developing a Festival” - Plan Implementation

 Once you have all your planning completed and your manpower in place, implementing your plan should be just as easy as painting a picture! The biggest challenge for the festival managers is to keep everyone focus on their tasks and not to get caught up in the overall challenges. The following is a detailed outline of the various tasks (by manager or section) that might need to be accomplished. This is a general outline that would need to be modified for individual festivals.

1.   Board of Directors

The Board of Directors is the governing authority of the Festival. All major decisions regarding direction and finances are the responsibility of the Board of Directors. The make up of the Board is generally as follows:

Festival Chair

Vice Chair (if desired)

Treasurer

Secretary

Section (Committee) Chairs

The Board should hold regular formal Board meetings with planned written agendas and followed up by detailed Board minutes. These are important, because each Board member is legally responsible for the affairs of the festival. Accurate detailed records are a must to protect Board members. Other Board functions could include:

€       Choosing a Festival Headquarters

€       Choosing an Honourary Festival Chair

€       Maintaining festival theme continuity

€       Development of job descriptions

€       Approval of the festival program

€       Deciding which dignitaries/celebrities (if any) are to be invited to attend the festival