Once you have all your planning completed and your manpower in place, implementing your plan should be just as easy as painting a picture! The biggest challenge for the festival managers is to keep everyone focus on their tasks and not to get caught up in the overall challenges. The following is a detailed outline of the various tasks (by manager or section) that might need to be accomplished. This is a general outline that would need to be modified for individual festivals.
1.
Board of
Directors
The
Board of Directors is the governing authority of the Festival. All major
decisions regarding direction and finances are the responsibility of the Board
of Directors. The make up of the Board is generally as follows:
Festival Chair
Vice Chair (if desired)
Treasurer
Secretary
Section (Committee)
Chairs
The
Board should hold regular formal Board meetings with planned written agendas
and followed up by detailed Board minutes. These are important, because each
Board member is legally responsible for the affairs of the festival. Accurate
detailed records are a must to protect Board members. Other Board functions
could include:
€
Choosing a Festival Headquarters
€
Choosing an Honourary Festival Chair
€
Maintaining festival theme continuity
€
Development of job descriptions
€
Approval of the festival program
€
Deciding which dignitaries/celebrities (if any)
are to be invited to attend the festival
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