“Developing a Festival” Appendix “II” – Volunteers and Manpower Committee

 Each section committee has different functions they are responsible for. There may be some interaction necessary from time to time. It is important for all committees to communicate with each other, especially where interaction is likely. Each festival will prepare its own list of committee functions, but here is a list of possible Volunteers and Manpower Committee functions.

€    Work with section committee chairs to determine overall festival manpower needs

€    Create overall manpower chart

€    Develop list of all potential volunteers

€    In conjunction with section chairs, assign each volunteer to a section committee (some volunteers may be assigned to more than one committee)

€    Prepare list of recommendations to overcome volunteer shortfalls (if required)

€    Investigate potential outside manpower (paid or not) and make recommendations to Board

€    Prepare a shortfall list for presentation to Board of Directors

€    In conjunction with section chairs, prepare written task descriptions for each volunteer

€    Prepare an overall manpower duty roster

€    Prepare two overall manpower list, one for the planning stage and one for the implementation stage

€    Develop a manpower “monitoring” plan for festival

€    Develop an overall festival work schedule, including “rest breaks”

€    Develop a list of materials required for “rest” areas (food, cots, beverages, first aid, etc.)

€    Develop a volunteer “thank you” strategy (letters; awards; festival souvenir)