Each section committee has different functions they are responsible for. There may be some interaction necessary from time to time. It is important for all committees to communicate with each other, especially where interaction is likely. Each festival will prepare its own list of committee functions, but here is a list of possible Procurement Committee functions.
€ Develop list
of potential suppliers and negotiate, where possible, special festival
discounts
€ Develop an
approved supplier list
€ Develop, for
approval by Board of Directors, a procurement procedures and strategy plan
€ Check all
expenditure invoices for accuracy and discounts
€ Maintain
supplier relations
€ Work with
section committees to help them determine and obtain their purchase
requirements
€ Coordinate
all purchasing activities
€ Work with
finance committee to insure budget adherence
€ Prepare
monthly procurement Board reports
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