The Administration Committee is responsible for all administrative matters pertaining to the festival. This committee is headed by the Festival Secretary. The following is a partial list of Administration Committee duties:
€ Works with
Board of Directors in preparing the festival’s Plan of Action
€ Prepares all
Board meeting agendas and sends them out prior to each meeting
€ Records
discussions and motions at each Board meeting
€ Prepares
Board meeting minutes in a timely fashion and sends them to all Board members
immediately
€ Responsible
for all maintenance of all incoming and outgoing festival correspondence
€ Responsible
for maintaining and storing all festival records
€ Committee is
headed by the Festival Secretary
€ Secretary is
usually one of the official signing officers of the festival
€ Prepares all
official festival correspondence
€ Maintains
Board member attendance reports
€ Prepares
monthly administration report for the Board of Directors
€ Maintains
festival’s headquarters (if they exist)
€ Open and
maintains festival Post Office box
€ Secretary is
the CAO (Chief Administrative Officer) of the festival
€ Works with
Board in preparing final festival report
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