Keeping track of what manpower is needed and what manpower is available during an event is an important task. Being able to coordinate the movement of manpower during a festival, especially in times of an emergency, is essential. Here are some considerations:
€ Have all
section committees prepare a list of all their volunteers, their functions and
their schedule during the event
€ Have each section
committee chair list all non-essential volunteers that could be made available
for other tasks, if necessary
€ Prepare a
master manpower chart that shows each section committee and their volunteers
€ Develop an
emergency manpower contingency plan
€ Make sure there
is a good communication system in place for the festival
€ During the
festival, set up a communications centre and make sure it is manned at all
times during festival hours plus an hour or so before and after
€ Have a
response procedure in place for the festival
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