To plan a successful event, you need to prepare a detailed plan of action. This allows all team members to know exactly what the plans are and when they need to be accomplished. Preparing a detailed plan will keep everyone one the same page. Here are some items that should be included in your plan:
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Committees need to determined and chairs
appointed
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Committee Members need to be found and duties
assigned
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Date needs to be decided upon and firmed once
facility booked
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Number of attendees needs to be estimated
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Locations (facilities) need to be
investigated then approved facility needs to be booked
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A site plan needs to be developed
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Admission prices needs to be determined and
approved by committee
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The timing of the festival needs to be
determined (night or day event; duration of event; etc)
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The theme of the festival needs to be decided
upon and approved. This needs to happen now so that the program (events and
activities) can be developed
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Advertising and promotion plans have to be developed
and executed
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A plan to obtain sponsorship dollars needs to
be prepared and executed
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Website domain name needs to be decided on and
registered
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Website needs to be developed and hosted
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Benefactor Program needs to be developed and
marketed
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Budget need to be prepared and approved
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Tour packages needed to be developed and
marketed
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Vendors to be contacted and confirmed
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Contracts need to be prepared and executed
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